How to host your sessions
Hosting therapy sessions online starts with choosing a HIPAA- compliant video platform, one that encrypts every session and comes with a signed Business| Associate Agreement (BAA) to protect your clients' health information.
Many therapists use all-in-one tools like SimplePractice, TherapyNotes, or TheraNest, which bundle secure video with scheduling and billina, while others prefer a dedicated option, such as Doxy.me (free, browser-based, with a virtual waiting room) or Zoom for Healthcare (a familiar interface backed by
enterprise-grade security).
5pm-8pm
DAILY
Choose a platform with built-in captioning for clients who are hard of hearing, and confirm it works well with common screen readers for clients with visual impairments.
Ask new clients directly whether they need any accommodations for virtual sessions, such as larger text, an interpreter on the call, or the flexibility to switch between video and phone.
Make Sessions Accessible
Get paid securely
Set up a secure online payment processor integrated with your practice management tool so clients can pay by card without emailing sensitive financial details.
If you accept insurance, check with each payer about telehealth-specific CPT codes and modifiers, since reimbursement rules for virtual sessions can differ from in-person care.